Defence SIG Secretariat & Events Co-ordinator Full Time

ADS Group Ltd

Defence SIG Secretariat & Events Co-ordinator Job Description

Role Outline

ADS operates a number of Special Interest Groups (SIGs) to support specialist business development opportunities on behalf of our members and to help shape and influence policy in order to increase investment in our sector. These SIGs are mature and have clear outputs to drive value and impact, we now have a need for a dedicated individual to help co-ordinate the SIGs across the team, to help deliver against our strategic priorities and to capture the benefits realised in these fora s to inform our membership impact report.

This role will support senior stakeholders across the UK EU landscape, including ADS membership engagement with the Front-Line Commands, Ministry of Defence, DE&S, Single Source Regulations Office and NATO Industry Advisory Group (NIAG). This role will be instrumental as a key point of contact for the Defence sector team and support key events including DSEI, Air Capability Symposium, DPRTE and Farnborough International Airshow.

Would suit candidate with sound secretarial and marketing skills. Knowledge of Microsoft Office. Knowledge of Membership organisations, CRM functions and defence/security industries useful. Flexible and willing to work under own initiative with good communication skills. Must be willing to undergo National Security clearance.

Role Responsibilities

Secretariat Support to the Defence Sector SIGs and SIG Chairs, to include

• Secretarial Duties

• Organising Meetings & venues, calling notice, agenda, collating papers, upkeep of attendance lists, drafting minutes

• Managing membership enquiries and membership applications

• Maintaining CRM database

• Badging and event coordination

• Supporting sub-groups e.g. through webinars

• Administering Membership and Marketing fees as appropriate

• Support to SIG Symposia & Conferences

• Liaison with SIG leads across ADS sectors, spreading best practice, ensuring consistency and coordination

Membership support

• Membership liaison and contact point, arranging visits, meetings etc

• Attendance at Conferences/Seminars

• Help co-ordinate meet the buyer events

• Development of SIG web pages and content and publicity/membership material

Support to Wider Defence Team

• Support to delegation programme for DSEI and FIA

• Co-ordinate monthly defence bulletins and sector reports

• Admin support for Defence briefings as required

Budget Responsibilities

• No budget responsibility

Reporting Structure

The role directly reports to the Head of Business Development.

Skills & Competencies

• Sound secretarial and marketing skills

• Knowledge of Microsoft Office Packages

• Defence or Security industry knowledge desirable

• Flexible and willing to work under own initiative with good communication skills

• Must be willing to undergo National Security clearance

• Ability to communicate with people confidently and professionally at all levels

• Excellent time management skills

• Self-motivated and proactive approach to work

• Excellent organisational ability

• Strong attention to detail

• Ability to multitask and prioritise workload

Contract & Benefits

Contract Type; Permanent, fulltime role, Monday to Friday, 37.5 hours per week

Location; Hybrid working- 3 days in the London/Farnborough office and 2 days from home

Benefits; Bonus, pension, private health insurance, life insurance, season ticket loan, cycle to work scheme, 9-day fortnight, hybrid working, extended remote working, enhanced parental leave, 28 days annual leave, buy additional annual leave, long service additional annual leave

Company Description

ADS represents and supports more than 1300+ UK businesses operating in the aerospace, defence, security and space sectors.

Whether representing industry, connecting our members with business opportunities or driving forward innovation and growth, ADS is at the forefront of an array of activities, events and programmes that benefit our members.

Our membership ranges from major multinational businesses with substantial UK presences, to hundreds of small and medium sized companies in every part of the country.

We are an organisation that aims to deliver to the highest standards, and as such we have successfully been accredited for the ISO9001:2015 Standard and Cyber Essentials Plus.