Finance and Office Manager

Colden Common, Hampshire
Gregory-Martin International

Finance and Office Manager

Location Winchester, Hants this is an office based role.

Salary: £35,000 to £45,000 plus bonus and many benefits

The Opportunity

Our client is looking for an enthusiastic and professional Office Manager with good bookkeeping skills. You will be responsible for managing the day-to-day operations of our clients new UK office in the centre of Winchester. This is an exciting opportunity to play a key role in the operations team of a small, agile, and growing business.

Our client is a management consultancy with a small high performing team working closely with their customers to deliver high-impact services and solutions. They provide services across the public and private sectors, with a focus on UK Defence.

They require a new Office Manager to ensure smooth running of the office and key business processes.

You will work in a team of three, report to the Operations Manager, and support their entire team.

Skills/Experience required for role of Finance and Office Manager:

• Excellent computer literacy, good numeracy skills, be familiar with Excel spreadsheets, MS Office 365, Bookkeeping and Payroll packages.
• Excellent communication and interpersonal skills.
• Professional approach and experience.
• Prior office management and administration, and HR administration experience would be welcome.

Our client works with Ministry of Defence and Government based clients, and as such you must be eligible for UK Defence Security Clearance (SC)

The Office manager responsibilities will include:

Office management:

• Supporting their staff, managing their suppliers and office facilities to ensure smooth day-to-day running of the office as a professional, efficient, and friendly environment.
• Preparation and oversight of collaborative office-based activities, including client engagements and workshops.
• Insurance and contract renewals.
• Health and safety.
• Administration and compliance with our Quality Management System.
• Supporting and coordinating our IT supplier including maintaining Cyber essentials plus accreditation.

Bookkeeping and payroll:

• Payroll & Pensions. Responsible for the day-to-day running of Payroll and Pensions, PAYE and associated government filing.
• Managing & compiling staff expenses. Collating, approving and payment of staff expenses and processing of company credit cards.
• Bookkeeping. Processing supplier invoices and general office & staff expenses.
• VAT. Responsible for compliance with current VAT legislation and quarterly VAT submission

Business administration for HR:

• Induction of new employees. Setting new staff up within the company, including IT, insurances, private medical etc.
• Staff Holiday. Maintaining employee holiday and records.
• HR administration. Ensure employee records are current and accurate.

Deputy Security Controller:

• Site. Responsible for the day-to-day compliance with their accreditation. Managing the access system, providing fobs and keys to those that need it. Resolving any issues. Monitoring access to any controlled rooms or units.
• Document Register. Maintenance of the asset register.
• Security Clearance. Initiation and renewal of staff and associate clearances, and aftercare. Communication of staff clearances to customer site.

Office Manager / Bookkeeper