Administrative PA – Remote Working

Newark, Nottinghamshire
Snap Care

Admin Personal Assistants – Remote Working

Starting Salary: £12.00 per hour

This is an administrative role, and a different type of job Snap Care typically recruits for where candidates directly support clients with a disability or additional needs. Virtual Administration work in the same healthcare field as we do, and as a company we have worked with and known for many years, we are delighted to help them recruit admin staff to join their expanding team.

About Virtual Administration
Virtual Administration Ltd was founded in 2006. We are a home-based team of currently 17 professional, experienced Virtual PAs who provide flexible, reliable, and affordable administrative support to over 70 clients.

We work with and support a very niche client market of private occupational therapists, case managers, physiotherapists, speech and language therapists, neuropsychologists, and other independent healthcare professionals. We have a healthy footprint in the UK and a growing portfolio of clients in Canada.

We are a rapidly growing company and seeking confident, competent, and friendly new PAs to join our team. We believe in achieving a great work-life balance and offer both full and part-time hours that are worked flexibly at home. We provide training and ongoing support.
Our positions are self-employed, you will be working as an Associate of the company. You will be responsible for paying your own tax and National Insurance.

Essential Qualities and Experience

• At least 3 years PA (admin) experience at director level.
• Based in the UK, and eligible to work in the UK (we cannot provide sponsorship).
• Excellent communication skills, fluent English – written and spoken, excellent grammar, punctuation, proof reading and formatting skills.
• Experience in disability, rehabilitation and/or healthcare field.
• Happy to take telephone calls and act as a Virtual Receptionist.
• Good numeracy skills.
• Be confident in corresponding by email and telephone accordingly to requests and tasks.
• Be able to prioritise tasks, with excellent organisational skills.
• Be a self-starter, able to work with little assistance, use your own initiative and judgement, and enjoy working from home.
• Have good knowledge of Microsoft Office Suite.
• Have a calm manner even under pressure, be resilient, with a positive outlook; a good balance of professionalism, fun and light-heartedness.

You will be competent to:

• Deal with new enquiries by email and telephone.
• Work on a (virtual) reception taking telephone calls.
• Respond to emails in a professional manner on behalf of a client.
• Proof-read complex reports.
• Format documents and complex reports.
• Create Excel working spreadsheets using filters and formulas.
• Type documents from audio files.
• Organise Events and meetings.
• Create invoices using online software.

Desirable Experience:

• Healthcare administration background
• Basic bookkeeping skills
• Appreciation of patient confidentiality, data protection (GDPR) and medical ethics
• Knowledge of patient record management systems

You must have:

• A reliable and suitable computer, printer, scanner, and internet connection.
• Microsoft Office including Microsoft Outlook (desktop version).
• Robust cybersecurity in place.
• A suitable workspace that can maintain client confidentiality

To apply, please send your CV and confirm your potential start date and availability.

Who is recruiting for this role? Our client is using our Advertising Package. The client will be carrying out all aspects of the recruitment process and will contact you directly if they would like to progress your application. By applying for this vacancy, you agree to our client having access to your CV. Please see our website for more information.