Office Adminstrator – Legal sector Full Time

Crawley, Sussex
Harwood Recruitment Solutions Limited

My client is an award winning South East law, Legal 100 firm with offices in London, Brighton, Gatwick, Guilford, Horsham and Hassocks. They have grown rapidly since it was established in 1970, and has a headcount of approx 350. The Legal firm provides a comprehensive range of commercial, dispute resolution and litigation, employment, cyber security and cyber-crime, corporate, intellectual property, real estate and technology, media and telecoms advice to both businesses and individuals.

The department

Job Purpose:

To support the Information Services & Client Compliance Manager and the wider team in providing efficient and effective client due diligence (CDD), conflict checking services and client file opening.

Responsibilities and Duties:

• Completing conflict checks, obtaining, checking and verifying client ID documentation, identifying issues, and escalating where required
• Using the Firm’s file opening request system and processes
• Opening and amending client and matter files in the firm’s case management systems
• Maintaining the team’s policies and procedures
• Participation in any special ISCC projects under the direction of the Information Services & Client Compliance Manager or team leader as required to meet the needs of the business
• Attendance at meetings and such training courses as agreed with the Information Services & Client Compliance Manager
• Travel to other offices as may be required to fulfil duties

Knowledge, Skills and Experience Required:

• A minimum of one years’ experience working within an administration role in a Professional environment or a recent Graduate with some work experience
• An understanding of the CDD process is desirable but training will be given
• IT literate with strong skills in using standard Microsoft products and ability to work with a variety of different database products.
• Effective administration and organisation skills
• High level of accuracy and attention to detail
• Ability to work under pressure and to manage concurrent demands and deadlines
• Ability to deal with sensitive and confidential data
• An enquiring mind with the ability to understand discrepancies in data and solve problems
• Excellent interpersonal skills and a proven ability to work effectively as part of a team
• Committed to delivering high levels of customer service and client care
• Ability to learn new IT systems and workflow processes
• Flexible in approach to work, location and hours worked if required.

Benefits:

• 25 days holiday (of which 3.5 are taken during the Christmas period), plus Birthday holiday, plus Bank Holidays.
• Life Assurance
• Private Healthcare
• Employee Assistance Programme
• Sodexo Discounts
• Pension Scheme
• Interest free season ticket loans
• Cycle to work scheme
• Discounts on Legal work

Please apply today, immedate start and interviews, my client is keen to get the right person on board asap.