Office Manager

Northampton, Northamptonshire
The Recruitment Bar

The Recruitment Bar are delighted to be partnering with an exciting and dynamic business nestled in the picturesque Northamptonshire countryside to find their next Office Manager

Reporting to the Head of Operations, you’ll play a pivotal role in ensuring the smooth operation of the office. Your responsibilities include managing IT infrastructure, overseeing all administration processes, and maintaining a secure and efficient office environment.

Key Responsibilities:

• Take charge of IT infrastructure, collaborating with third-party IT experts for timely issue resolution and policy updates.
• Conduct user awareness training on cybersecurity and ensure compliance with certifications like cyber essentials.
• Streamline Microsoft Business 365 packages and maintain accurate IT inventory.
• Facilitate new employee onboarding, from equipment setup to induction processes.
• Manage HR files and assist in regular stationary/consumable orders.
• Oversee office repairs, maintenance, and contractor relationships.
• Handle the company switchboard, transfer calls, and manage messages efficiently.
• Coordinate and manage meetings, ensuring rooms are clean, well-organized, and equipped.
• Plan and execute internal company events, such as conferences and team days.
• Provide administrative support to the Head of Operations, including calendar management.
• Take a proactive approach to health and safety, acting as the main contact for consultants and ensuring compliance with regulations.
• Conduct weekly fire alarm tests, annual fire drills, and maintain first aid equipment and fire extinguishers.
• Assist with travel requirements for the Project team if needed.

Person Specification:

• Essential: Previous experience in a similar role and communication with external bodies.
• Desirable: Experience in Health and Safety requirements.
• Essential Skills: High numeracy, accuracy, organisation, prioritisation, strong communication skills, initiative, teamwork, flexibility, and proficiency in MS Office applications – outlook, excel & word in particular and a working knowledge of business ERP systems and SAGE accounting.
• Desirable: Relevant business qualification or undergraduate degree in a related discipline.

Attitude:

• Flexible, creative, and a “Can-Do” approach to business.